Managing the Events View

The Events section of your dashboard allows you to manage and monitor all your events in a list format. You can easily switch between Open, Closed and All events using the buttons at the top of the screen.

• Open Events:
  These are currently active and available for booking (if live on the site).

• Closed Events:
  These have passed their closing date or have expired.

From this view, you can check whether an event is live or private and make edits to the overall event listing.

• Single Event:
  Click the Edit/Pencil icon on the right-hand side.

• Multiple Occurrence Event:
  Click the Event Name to view the list of occurrences, then click the Edit/Pencil icon next to the specific occurrence you wish to edit.

• Single Event:
  Click the Event Name to view current bookings.

• Multiple Occurrence Event:
  Click the Event Name, then select an individual occurrence from the list to view its booking data.

This will take you to a new screen showing three icons:

• Total number of attendees

• Current percentage of capacity filled

• Total Revenue

As bookings are made, attendees will appear in the Attendee Column.
If there was a form required you will be able to Click the Form icon next to a name to view the required details. As standard the Attendee information will show:

• Attendee details (name, email address, etc.)

• Time booked

• If a booking modifier/add on was applied

• Status

• Check in/Out

  • This function can be useful for confirming attendance on the day of an event.

• Who made the booking (shown in the Booked By column)

  • This is particularly useful for events involving children, as it shows parent or guardian details alongside the attendee.

Once an event has closed and you have a confirmed attendee list:

1. Click the download icon at the top right of the attendee table.

2. This downloads a CSV spreadsheet containing all submitted form data.

You can use this file to:

• Print attendee lists for the event day

• Make external edits outside of Pitchbooking